Thursday, 19 November
Online via Zoom (using unique login details)
1.Meeting open and welcome by the Chairman
2. Motions 1 to 7 are as follows:
Motion 1:That the meeting resolves that the Minutes of the previous Annual General Meeting held on 24 October 2019 be adopted as a true and accurate record of the proceedings of that meeting.
Motion 2:That the meeting consider the Financial Report, Director’s Report and Audit Report provided to all members in the 2019/2020 Annual Report.
Motion 3: That the SCA (NSW) Board is directed to ensure the Company’s accounts are audited and that an auditor is selected to carry out this role.
Motion 4: Pursuant to the Company’s Constitution two (2) Director’s positions from the Strata Manager (Licensed) Chapter are vacant, and an election is to be held where there are more nominees than positions.
Motion 5: Pursuant to the Company’s Constitution two (2) Director position from the Strata Services Chapter is vacant, and an election is to be held where there are more nominees than positions.
Motion 6: Pursuant to the Company’s Constitution one (1) Director position from the Strata Manager (Associate) Chapter is vacant, and an election is to be held where there are more nominees than positions.
Motion 7: RESOLVED, as a special resolution, to adopt the Proposed Constitution as the constitution of Strata Community Association (NSW) Limited, to replace the existing constitution it its entirety.
Note: It is proposed to amend the SCA (NSW) constitution to accommodate the application for a Professional Standards Scheme. The Proposed Constitution and explanatory notes are attached to this notice.
3. Meeting close
If you can’t attend the virtual AGM we invite you to lodge your Pre-Poll Voting form online. Pre-Poll Voting will open on 29 October 2020, 11.00AM. To lodge the voting form, please follow the instructions below:
Pre-Poll votes will only be valid if received by the registered office of SCA (NSW) not less than 48 hours before the time of the commencement of the meeting, that is by 09:00am, Tuesday 17 November.
If you require assistance please contact SCA (NSW) on 9492 8200 or email firstname.lastname@example.org.
In accordance with clause 64 (d) of the Constitution of SCA (NSW) an electronic ballot will be conducted if more than the required number of nominations are received for a position. Each Voting Member of the relevant Chapter entitled to vote for so many candidates as are required to constitute the Board, by indication the names of those candidates appearing on the electronic ballot.
Pursuant to the Company’s Constitution, nominations for election to the Board remain open until 4pm Wednesday, 28 October 2020. Pre-Poll Voting will open at 11am, Thursday 29 October. You are required to submit your Pre-Poll Voting form by 09:00 am, Tuesday 17 November 2020.
In accordance with clause 50 (b) of the Constitution of SCA (NSW) Associate members have no right to vote at the general meeting of the Company. In accordance with clause 50 (c) Strata Owners Chapter members have no right to vote at the general meeting of the Company as an appointment of a Strata Owners Chapter Director is not required.
As Board nominations are received and comply with the term of the Constitution, they will be listed on the SCA (NSW) website. A list of candidates and the person who nominated them shall also be displayed at the registered office of the Company for the three (3) business days immediately preceding the AGM (16 November – 18 November 2020).
The registered office of SCA (NSW) is Suite 102, Level 1, 845 Pacific Highway, Chatswood.
In accordance with the Corporations (Coronavirus Economic Response) Determination (No. 1) 2020, attendees at the Annual General Meeting will have a reasonable opportunity to participate in a vote taken at the meeting, and speak at the meeting, to the extent they are entitled to do so by way of an electronic platform with features available to enable attendees to participate in the meeting (for instance, by way of a poll, the “chat” feature and “unmute” button on Zoom).